apadua
DE

Services Sourcing

3.6 hours. Not 50–60.

There is no faster way to do services sourcing.

Why services sourcing is cumbersome

  1. 1

    No two requests are alike

    Buying goods means repeating a known spec. Buying services rarely does. Every consulting project, audit or implementation is different, and the requirements are often unclear at the start and keep changing along the way.

  2. 2

    Specs take shape in conversation

    Because demand is fluid, it gets defined in meetings, calls and email threads between the business and procurement. Turning that into a solid specification takes days of drafting, reviewing and rewriting.

  3. 3

    Back and forth, over and over

    Once the tender is out, the loop widens. Vendors ask questions, procurement forwards them to the demand owner, answers come back, and clarifications follow. Every round trip costs days and adds nothing to the result.

  4. 4

    Time lost in coordination

    The biggest time drain isn't the decision. It's the alignment between demand owners, procurement and vendors. That's where 50–60 hours per event disappear.

Hours Saved

2,000

Last 3 months

Measuring the amount of events published on the platform, we estimate the time saved through automation and AI. The number only reflects the internal times saved by client users. Vendor time savings are not aggregated in this KPIs. [Figure updated daily based on platform traffic]

Activity time per sourcing event

Traditional process

Mostly manual work including e-mails and unstructured file formats such as PDFs

50–60h
Demand scopingRFP draftingSupplier searchBid comparisonNegotiation
With apadua

One continuous, AI-guided flow with integrated agents and communication features made to speed up time-to-market

3.6h
Auto-generated eventAI supplier matchingAutomated Q&AAI bid analysis

Close the Gap.
Source Services Together.

See in a short demo how apadua takes the load off your services procurement.

How apadua gets you there

01

AI-Automated Demand Intake

Requests are captured instantly and structured — no manual back-and-forth to start an event.

02

AI-Generated Sourcing Events

Demand detail, timelines, suggested vendors and pricing tables — drafted automatically.

03

Category-Specific Templates

Pre-built structures per category cut prep time even further.

04

Automated Invitations & Status Updates

No manual chasing — more events run in parallel with the same team.

05

AI Supplier Q&A

Standard questions are answered automatically, live during the event.

06

AI Pricing Analysis & Negotiation Prep

Complex pricing structures are analyzed automatically, negotiation-ready.